FORT LEWIS MESA FIRE PROTECTION DISTRICT
BOARD of DIRECTORS’ MEETING MINUTES
July 7, 2009
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Attendance:
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Directors: J.T. Coyne
Carmen Dille-Hachmann
Clyde Johnson
Frank Smith
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Others: Fire Chief: Steve Ebner
Admin: Robin Walsh
Lori Wickes, LPL Financials
Capt. Leesa Zalesky, FLMFPD
Asst Chief Doug Zalesky, FLMFPD
Absent: Pam Dyer
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Clyde Johnson called the meeting to order at 7:30 p.m.
Minutes: Minutes for the June 2, 2009 meeting were reviewed. Motion to accept the minutes was presented by Frank, seconded by Carmen, and approved.
Treasurer's Report: The treasurer's report for June 2009 was reviewed. J.T. moved to accept the Treasurer’s Report and pay the current bills. Carmen seconded the motion that passed.
Public/Member Comments: None
Correspondence: Robin read the letter from the State Auditor accepting our Request of Exemption From Audit for 2008.
Old Business:
· Report from Investment Committee: Lori Wickes presented the Investment Policy Statement as drafted by the committee at their first meeting. The committee recommends that the board accept this policy. J.T. moved that the board accept the Investment Policy Statement as drafted by the Investment Committee. Carmen seconded the motion that passed.
J.T. moved that the funds in the existing money market account at First National Bank of Durango be transferred to the checking account there in preparation for opening the account at Oppenheimer. Robin will draft a check in the amount of $150,000 to open the district’s Oppenheimer Money Market Fund. Carmen seconded the motion that passed.
· West Side Health Initiative: Carmen, Frank, J.T., and Steve attended the West Side Health Initiative meeting on July 6. Steve will be working on grant opportunities for this project. The next meeting regarding this project is August 3, 2009 at Station 3.
J.T. Coyne moved to appoint the West Side Clinic Task Force to explore the feasibility of the clinic and community facility and to enlist community cooperation. The core members of the task force will be J.T. Coyne, Leesa Zalesky, and Carmen Dille-Hachmann. Leesa is the chair of the task force, with J.T. as the vice. Frank seconded the motion that passed.
· Action Items: The current action item list was reviewed. Items were either struck due to completion or carried over for next month.
New Business:
J.T. suggested that Steve get the windshield of the Chief’s vehicle repaired.
Chief/Officer Update:
Engine 7-4: Steve reported that Engine 7-4 is now out of service. The truck, a 1984 American LaFrance has had pump/valve issues in the past but is now totally unreliable. All equipment and tools will be taken off the truck and reallocated to other apparatus or stored. The truck will be converted to either a brush truck or a water supply truck depending on need and feasibility.
John Vogel Retirement/Pension Resolution: John Vogel is now of retirement age and has completed over 20 years of creditable service. He would like to begin receiving his pension but still serve on the department.
Resolution 2009-0701, RESOLUTION TO ALLOW JOHN P. VOGEL TO COLLECT PENSION BENEFITS FROM THE FORT LEWIS MESA FIRE PROTECTION DISTRICT PENSION FUND WHILE CONTINUING TO SERVE AS AN ACTIVE VOLUNTEER, was presented to the board for consideration. The resolution was discussed. J.T. moved to accept Resolution 2009-0701. Frank seconded the motion that passed.
Doug Ramsey Retirement/Pension Resolution: Doug began receiving his pension in 2005 but has continued to serve. This was agreed to in the March 1, 2005 board meeting but a resolution to this effect was never signed.
Resolution 2009-0702, RESOLUTION TO ALLOW DOUGLAS K. RAMSEY TO COLLECT PENSION BENEFITS FROM THE FORT LEWIS MESA FIRE PROTECTION DISTRICT PENSION FUND WHILE CONTINUING TO SERVE AS AN ACTIVE VOLUNTEER was presented to the board for consideration. Resolution 2009-0702 confirms the board’s wishes to have him receive his pension but continue to serve. J.T. moved to accept Resolution 2009-0702, Frank seconded the motion that passed.
International Fire Code, 2003 Resolution: As discussed in the June board meeting, a resolution accepting the 2003 Edition of the International Fire Code was drafted. The draft resolution was discussed and a few minor edits were made.
Resolution 2009-0703 - A RESOLUTION ADOPTING THE INTERNATIONAL FIRE CODE OF 2003 REGULATING AND GOVERNING CONDITIONS HAZARDOUS TO LIFE AND PROPERTY FROM FIRE, HAZARDOUS MATERIALS, OR EXPLOSION CONDITIONAL UPON THE ADOPTION OF THE SAME BY THE LA PLATA COUNTY BOARD OF COUNTY COMMISSIONERS. Frank moved to accept the resolution as amended with Carmen seconding the motion. The motion passed.
Attorney: Steve received a recommendation for an attorney who could help the board with various district issues. The attorney’s name is Dirk Nelson. Steve requested the board’s permission to invite Mr. Nelson to the next board meeting. Permission was granted.
EIA Grant – Ken Charles, our local DOLA representative thinks our package for the EIA Grant is pretty good. There is concern that the current administration of DOLA does not really like funding fire districts since they have tax revenue available to them. Ken mentioned that our case might not be terribly strong since our mill levy is at 5.9 while the State average is 7.1. The review meeting for the grant will be held July 23 and 24 in Durango (our date has not been scheduled). J.T. will accompany Steve to the meeting and will represent the FLMFPD Board of Directors.
Well Pump at Station 1: Steve reported that the well pump at Station 1 failed on or about July 2. AquaPump came out on July 3 and replaced the pump. Total cost was $1,788.64. Rather than pull the money from the emergency reserves at this time, J.T. moved to transfer $1,800 from the Legal/Accounting budget category and move it to the Station Maintenance category to cover the expense. Frank seconded the motion that passed.
Board meeting adjourned at 9:30 p.m.
Respectfully submitted,
Robin Walsh
Secretary to Board of Directors
Fort Lewis Mesa Fire Protection District